1. In order to obtain access to a patient’s medical documentation, the patient, their legal representative, or an authorized person submits an application, the template of which is attached as Appendix No. 2.
  2. An application to make medical documentation available in written form may be:
  1. An oral application may be submitted in person or by telephone; in such a case, the registration staff member receiving the request completes and signs the application in the space intended for the applicant’s signature and includes a note that it was submitted orally. The note is marked with the date and time the application was received.
  2. Medical documentation is made available in a manner ensuring confidentiality and the protection of personal data.
  3. Medical documentation is made available to the entitled person without undue delay…
  4. Refusal to release medical documentation is made on the basis of a decision of the Director, in written form, and must include reasons.

Fees for Providing Medical Documentation

  1. The right to inspect medical documentation is free of charge.
  2. The fee for preparing a copy, transcript, extract, or printout is charged as follows:

Photocopy or printout (1 page):

  • first time: PLN 0.00
  • subsequent times: PLN 0.63

Extract or transcript (1 page):

  • first time: PLN 0.00
  • subsequent times: PLN 17.87

Electronic means of communication:

  • first time: PLN 0.00
  • subsequent times: PLN 0.00

IT data carrier (data storage medium):

  • first time: PLN 0.00
  • subsequent times: PLN 3.57
  1. Where the entitled person submits their first request for access to a copy of medical documentation, it is provided free of charge pursuant to Article 28(1) of the Act on Patients’ Rights and the Patient Ombudsman, in conjunction with Article 15(3) of Regulation (EU) on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (GDPR). Patients requesting access to copies of data contained in medical documentation should be informed of this.

Release of the Original Medical Documentation Intended for Destruction

  1. The entitled person has the right to collect the original medical documentation after the expiry of its retention period.
  2. Collection of the documentation takes place upon the person’s appearance in person at Klinika Chirurgii Mazan, presentation of an identity document confirming entitlement to collect it, and signing a receipt confirming collection.

More information can be obtained at our registered office at ul. Brzozowa 54 in Katowice.